{"id":1153,"date":"2024-11-18T16:08:03","date_gmt":"2024-11-18T12:08:03","guid":{"rendered":"https:\/\/www.buildingtheitguy.com\/?p=1153"},"modified":"2024-11-21T07:55:03","modified_gmt":"2024-11-21T03:55:03","slug":"school-university-class-schedule-requests-for-students-via-email","status":"publish","type":"post","link":"https:\/\/www.buildingtheitguy.com\/index.php\/school-university-class-schedule-requests-for-students-via-email\/it-automation\/","title":{"rendered":"School\/University Class Schedule Response for Students via Automated Email"},"content":{"rendered":"\n<h3 class=\"wp-block-heading\">Scenario: Automating Class Schedule Requests for Students via Email<\/h3>\n\n\n\n<p>Imagine your university or school has a large number of students who frequently need to check their class schedules or rosters. Instead of logging into a student portal every time or waiting for support staff to respond, you can set up an <strong>automated email response system<\/strong> to streamline the process.<\/p>\n\n\n\n<p><strong>Software used in this scenario<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/make.powerautomate.com\/\">Microsoft Power Automate<\/a> &#8211; Workflow<\/li>\n\n\n\n<li><a href=\"https:\/\/www.google.ae\/url?sa=t&amp;rct=j&amp;q=&amp;esrc=s&amp;source=web&amp;cd=&amp;cad=rja&amp;uact=8&amp;ved=2ahUKEwjO3_ub4uWJAxV4QfEDHd3BIFIQFnoECBYQAQ&amp;url=https%3A%2F%2Fwww.office.com%2F&amp;usg=AOvVaw297op3g8pyu3qja2RPtXVz&amp;opi=89978449\">Microsoft Excel online<\/a> &#8211; Data sets<\/li>\n\n\n\n<li><a href=\"http:\/\/gmail.com\">GMail<\/a> v2 &#8211; Trigger and response<\/li>\n<\/ul>\n\n\n\n<p><strong>Step 1: Create the flow and choose Automated Cloud Flow<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"594\" src=\"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-1-1024x594.png\" alt=\"\" class=\"wp-image-1154\" srcset=\"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-1-1024x594.png 1024w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-1-300x174.png 300w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-1-768x445.png 768w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-1.png 1119w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><strong>Step 2: Give the Flow Name and Choose the Trigger<\/strong><\/p>\n\n\n\n<p>In this example, I choose When a new email arrives Gmail, here am connected the Gmail, if you use outlook, you can choose the Microsoft email.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"1024\" height=\"694\" src=\"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-2.png\" alt=\"\" class=\"wp-image-1155\" srcset=\"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-2.png 1024w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-2-300x203.png 300w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-2-768x521.png 768w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><strong>Step 3: Add Necessary Connection<\/strong> <strong>for the Flow<\/strong><\/p>\n\n\n\n<p>In our flow, we need Excel Online and Gmail, which has been connected.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"651\" src=\"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-3-1024x651.png\" alt=\"\" class=\"wp-image-1156\" srcset=\"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-3-1024x651.png 1024w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-3-300x191.png 300w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-3-768x488.png 768w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-3.png 1081w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><strong>Step 4: Arrange your Triggers and Action<\/strong><\/p>\n\n\n\n<p>This trigger with two parameters when student send to this mail, with the subject <strong><em>myclass<\/em><\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"645\" src=\"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow1-1024x645.png\" alt=\"\" class=\"wp-image-1157\" srcset=\"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow1-1024x645.png 1024w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow1-300x189.png 300w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow1-768x484.png 768w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow1.png 1075w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><strong>Step 5: Add your Dataset in this Flow<\/strong><\/p>\n\n\n\n<p>We used Excel online with the Table1, in production you can use real <strong>SQL Database.<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"648\" src=\"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow2-1024x648.png\" alt=\"\" class=\"wp-image-1158\" srcset=\"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow2-1024x648.png 1024w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow2-300x190.png 300w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow2-768x486.png 768w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow2.png 1092w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><strong>Step 6: Filter the Common ID \/ Primary Key in the Dataset<\/strong><\/p>\n\n\n\n<p>In this flow, we filter the email matching by the requestor, and creating the HTML table<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"633\" src=\"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow3.1-1024x633.png\" alt=\"\" class=\"wp-image-1159\" srcset=\"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow3.1-1024x633.png 1024w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow3.1-300x185.png 300w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow3.1-768x474.png 768w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow3.1.png 1091w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"633\" src=\"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow3.2-1024x633.png\" alt=\"\" class=\"wp-image-1160\" srcset=\"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow3.2-1024x633.png 1024w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow3.2-300x185.png 300w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow3.2-768x475.png 768w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow3.2.png 1102w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><strong>Step 7: Sending Class Schedule Email to Students<\/strong><\/p>\n\n\n\n<p>We use concat filter array and choosing required information of students from the table1.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"757\" src=\"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow4-1024x757.png\" alt=\"\" class=\"wp-image-1161\" srcset=\"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow4-1024x757.png 1024w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow4-300x222.png 300w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow4-768x567.png 768w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-Flow4.png 1095w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><strong>Step 8: Test the Flow and Verify<\/strong><\/p>\n\n\n\n<p>We have received the response email, and the flow is working fine.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"574\" height=\"450\" src=\"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-FlowPass-1.png\" alt=\"\" class=\"wp-image-1165\" srcset=\"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-FlowPass-1.png 574w, https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-FlowPass-1-300x235.png 300w\" sizes=\"(max-width: 574px) 100vw, 574px\" \/><\/figure>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><em>This idea is inspired by <a href=\"https:\/\/www.linkedin.com\/in\/hans-hameed\/\">Hans Hameed<\/a>. Kudos to him.<\/em><\/p>\n<\/blockquote>\n","protected":false},"excerpt":{"rendered":"<p>Scenario: Automating Class Schedule Requests for Students via Email Imagine your university or school has a large number of students who frequently need to check their class schedules or rosters. Instead of logging into a student portal every time or waiting for support staff to respond, you can set up an automated email response system [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":1155,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[95],"tags":[],"class_list":["post-1153","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-it-automation"],"featured_image_src":"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-2.png","author_info":{"display_name":"Mohamed Asath","author_link":"https:\/\/www.buildingtheitguy.com\/index.php\/author\/asathwebtieradmin\/"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>School\/University Class Schedule Response for Students via Automated Email - Building THE IT GUY<\/title>\n<meta name=\"description\" content=\"University or School has a large number of students who frequently need to check their class schedules or rosters. Instead of logging into a student portal every time or waiting for support staff to respond, you can set up an automated email response system to streamline the process.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.buildingtheitguy.com\/index.php\/school-university-class-schedule-requests-for-students-via-email\/it-automation\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"School\/University Class Schedule Response for Students via Automated Email - Building THE IT GUY\" \/>\n<meta property=\"og:description\" content=\"University or School has a large number of students who frequently need to check their class schedules or rosters. Instead of logging into a student portal every time or waiting for support staff to respond, you can set up an automated email response system to streamline the process.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.buildingtheitguy.com\/index.php\/school-university-class-schedule-requests-for-students-via-email\/it-automation\/\" \/>\n<meta property=\"og:site_name\" content=\"Building THE IT GUY\" \/>\n<meta property=\"article:published_time\" content=\"2024-11-18T12:08:03+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-11-21T03:55:03+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.buildingtheitguy.com\/wp-content\/uploads\/2024\/11\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-2.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1024\" \/>\n\t<meta property=\"og:image:height\" content=\"694\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Mohamed Asath\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Mohamed Asath\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.buildingtheitguy.com\\\/index.php\\\/school-university-class-schedule-requests-for-students-via-email\\\/it-automation\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.buildingtheitguy.com\\\/index.php\\\/school-university-class-schedule-requests-for-students-via-email\\\/it-automation\\\/\"},\"author\":{\"name\":\"Mohamed Asath\",\"@id\":\"https:\\\/\\\/www.buildingtheitguy.com\\\/#\\\/schema\\\/person\\\/cce03fcda4c40ccf57ab3844ca707561\"},\"headline\":\"School\\\/University Class Schedule Response for Students via Automated Email\",\"datePublished\":\"2024-11-18T12:08:03+00:00\",\"dateModified\":\"2024-11-21T03:55:03+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.buildingtheitguy.com\\\/index.php\\\/school-university-class-schedule-requests-for-students-via-email\\\/it-automation\\\/\"},\"wordCount\":273,\"commentCount\":0,\"image\":{\"@id\":\"https:\\\/\\\/www.buildingtheitguy.com\\\/index.php\\\/school-university-class-schedule-requests-for-students-via-email\\\/it-automation\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.buildingtheitguy.com\\\/wp-content\\\/uploads\\\/2024\\\/11\\\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-2.png\",\"articleSection\":[\"IT Automation\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/www.buildingtheitguy.com\\\/index.php\\\/school-university-class-schedule-requests-for-students-via-email\\\/it-automation\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.buildingtheitguy.com\\\/index.php\\\/school-university-class-schedule-requests-for-students-via-email\\\/it-automation\\\/\",\"url\":\"https:\\\/\\\/www.buildingtheitguy.com\\\/index.php\\\/school-university-class-schedule-requests-for-students-via-email\\\/it-automation\\\/\",\"name\":\"School\\\/University Class Schedule Response for Students via Automated Email - Building THE IT GUY\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.buildingtheitguy.com\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.buildingtheitguy.com\\\/index.php\\\/school-university-class-schedule-requests-for-students-via-email\\\/it-automation\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.buildingtheitguy.com\\\/index.php\\\/school-university-class-schedule-requests-for-students-via-email\\\/it-automation\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.buildingtheitguy.com\\\/wp-content\\\/uploads\\\/2024\\\/11\\\/How-to-create-simple-flow-on-Power-Automate-Buildingtheitguy-2.png\",\"datePublished\":\"2024-11-18T12:08:03+00:00\",\"dateModified\":\"2024-11-21T03:55:03+00:00\",\"author\":{\"@id\":\"https:\\\/\\\/www.buildingtheitguy.com\\\/#\\\/schema\\\/person\\\/cce03fcda4c40ccf57ab3844ca707561\"},\"description\":\"University or School has a large number of students who frequently need to check their class schedules or rosters. 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